An interesting series of postings by Frank, Bernard, David and Pip.
Unfortunately, climates change and what was suitable back in the 1980's or 1990's is not the same as now. Fashion, new information, economics (with all the implications), for instance, all have a part to play.
As for checking out the advertising campaign of a new organiser before you book, well, think on. I have traded at fairs at all levels over the last 21 or so years - from straightforward Sunday fairs through to 20th Century at Olympia, and including the DMG fairs and the NEC. These fairs all have different forms of promotion and are tailored to the relevant budget. Olympia even has an additional, non-optional advertising budget on top of the cost of the fair (not to mention an extra fee for electricity, etc, etc.) An existing fair has a known and tested campaign for all to follow, but a new organiser is (was) unlikely to give out details of a fresh approach to the subject as, to them, it is a sensative issue. A general indication was given by the organiser's of Dulwich and that was enough for many dealers to book. I have rarely felt any need to ask direct questions about an organisers promotion package, since that is generally regarded as their province. Trust is, or has been, part of the process. Maybe, this should change and we should all ask arkward questions of the organiser, but I doubt it practicable.
However, the over-riding issue was not should I ask a question about the promotion of the fair, it was a relief that at last someone was prepared to run a fair in the London area. Both Dulwich and Reflect were announced within the same month, so there is now even a choice for 2008. This demand was apparently driven by both collectors and dealers who have all long been asking for someone to run a London based glass fair, so why question a demand that we (and I mean we) dealers were already aware of? But, if the promotion is not placed where it would attract the known demand, but elsewhere, presumably because the budget was only so big, then the whole thing becomes reliant on word of mouth. This should be good, but only if dealers as a whole are buzzing with the news. Because there was no use of the trade papers, there was no news, even if only to attract the dealers! The dynamics of this process were, for me, not given the creadance they perhaps should have had.
I do not believe I know the barns at Ryton, but the idea of placing a fair such as you suggest Bernard the day before a major event in the glass calendar beggers belief. I'm not surprised that you had little response. In itself the idea could work, but my immediate reaction is that it be, say, in July or even August. Allow it space to breathe and it could work in it's own right, instead of putting a spanner in the works of an existing event and trying to work off the back of it. Whether the economics would work out at the prices you suggest I leave that to whoever takes up the gauntlet, but unless it is an immediate sell-out, both stalls and gate, I have a feeling that the organisers could make a loss on promotion alone.
It would appear that, since the rebuild of the Motor Cycle Museum rental costs have sky rocketed, which is why the Gaydon fair remained where it moved to and why other organisers (several) have costed it as a more up-market venue - and still can't make the figures work. I therefore doubt it would be a possible venue for the type of fair suggested.
I note that two entry times are suggested, one with badges that appear to be attached to the stand holders and a second later entry for the public. This could engendour a feeling that all the bargains have gone before opening to the public - as we have seen discussed ealier. For the type of fair being envisaged maybe this isn't such a good idea. Yet, in my opion one of the reasons that Woking ultimately failed was that the opening rush dissappeared when early/trade entry was introduced. Without that rush and the resultant hum that is nescessary to give buyers confidence it felt doomed, so this side of the equation needs careful thought and treatment. If that dynamic is wrong it will not help the fair along.
Lastly, since we are now discussing a new sort of glass fair and there has been little about the original question posed by Graham, it seems that the concensous is that there aren't enough glass fairs in the UK!!
Nigel